Housing & Residence Life
Peer Review Board Process
Housing and Residence Life has established
Community Standards which apply to
all residents, as well as policies which specifically pertain to either
residence halls or apartment complexes. All standards are detailed in
The Guide to Residential
Living and the
Housing Agreement, which should be read carefully. Claiming ignorance
of a standard or hall/apartment policy does not excuse a violation.
Staff members follow Housing and Residence Life
procedures when dealing with violations of community standards. For
first-time violations involving quiet hours, furniture, trash, improper exit
from buildings, and unlocking doors, the resident involved is given an oral
or written warning and informed that the incident is being documented and
that further violations may require more advanced measures.
Incidents involving second violations of quiet hours,
furniture, trash, improper exit, and unlocking doors,
as well as first violations involving
alcohol, non-compliance, pets, and door propping will be documented on an
When a violation of
any standard or policy is
recorded on an Incident Report, the HD will meet with the resident and
assign sanctions (disciplinary measures). Sanctions imposed by staff members
may include, but are not limited to, fines, community service, required
viewing of educational videos, and loss of privileges. Failure to respond to
a staff request to review an Incident Report will result in a $50 fine.
If the resident does not agree with the Sanction
Contract; if the resident fails to complete the assigned sanctions by the
deadline for completion; or if the violation needs attention beyond the Hall
Director, the incident is referred to the
Peer Review Board.
The Peer Review Board (PRB) is comprised of five
residents representing the residential communities (Hill, Quad, Extension).
At the start of Fall Semester, PRB members are chosen by the remaining PRB
members from the previous year and the Peer Review Board advisor. They
undergo training during the opening phase of Fall Semester, and serve for
the academic year.
THE PEER REVIEW BOARD PROCESS
The purpose of the PRB is to hear cases referred to it
by Residence Life staff involving alleged violations of Housing and
Residence Life policies (or Community
Standards) as detailed in both the
and The Guide to
Depending on the nature and severity of an incident, the PRB assigns a
certain number of points to a resident found guilty of a violation.
Repeated hearings before the Board by the resident
result in more points. Once a resident has accumulated 6 points, he/she may
be given a written warning which states that further point accumulation will
result in relocation within on-campus housing, or the PRB may recommend
immediate relocation. Once 10 points have been accumulated, the resident is
given a written warning that a total of 12 points will result in removal
from on-campus housing. Likewise, once 12 points have been accumulated, the
resident is removed from on-campus housing, given 72-hours to vacate the
premises. It is possible to receive 12 points for one violation, depending
on its severity. (Possession of drugs or drug paraphernalia will result in
automatic and immediate removal from housing.) Students removed from
housing for disciplinary reasons are not allowed to visit in Housing and
Residence Life facilities.
The imposing of sanctions (disciplinary measures) is
intended to relate directly to the nature and severity of the violation as
well as the perceived willingness of the resident to accept responsibility
for his/her actions. The following sanctions may be imposed by the Board:
- a written warning;
- the performance of reasonable and relative non-credit assignments
(examples include: trash pickup, attending/presenting an educational program
to fellow residents, creating bulletin boards, etc.)
required viewing of
probation - the
loss of a certain privilege (e.g. visitation);
- a set amount assessed to cover damages incurred (e.g. vandalism);
fines - for
alcohol or trash violations, or for violations involving safety equipment
such as fire extinguishers, fire alarms, exit signs and smoke detectors; for
non-compliance, and failure to complete PRB sanctions and fire safety
relocation within on-campus housing;
hearings are held in Burton Hall (Housing Office), Room 202. Hearings are
closed, with only the charging staff member, the resident charged,
witnesses, Board members, and the Advisor present.
Immediately following the deliberation process of the Peer
Review Board, the resident meets with the Board to receive the Board’s
written decision. At this time, any sanctions and points are explained. If
the sanction(s) are completed as assigned, the resident is cleared by the
Advisor. If the sanctions are improperly completed, or not completed at all,
the resident is then referred again to the Board for a follow-up hearing.
If sanctions are not completed, there is a $50 fine.
Re-referral to the PRB results in an automatic 2 point
accumulation plus any additional points as determined by the PRB.
Housing and Residence Life reserves the right to invoke an Administrative
Process to hear incidents that are deemed inappropriate for hearing by the
Peer Review Board.
Some incidents are referred to the University Discipline Committee and the
University Police may be called into matters involving illegal behavior
A resident referred to the Board has certain rights:
· to be informed of Housing and
Residence Life policy as promulgated through the
and The Guide to
· to be informed of the charge(s)
brought against them by a staff member, as documented in the Incident
· to a private, confidential, and
· to be informed of the hearing at
least 48 hours in advance of its convening;
not appear before the Board
in person, yet still have the case heard in a fair and equitable manner,
without penalty for not appearing;
· to defend themselves in writing
and/or in person before the Board;
· to ask questions of any witnesses
appearing before the Board;
· to a written statement of the
· to appeal the decision to the
Director of Housing and Residence Life.
decisions may be appealed in writing
within 48 hours of the hearing date. The appeal should be addressed to:
Director, Housing and Residence Life, Room 202, Burton Hall; it is
recommended that the letter be hand-delivered. The sanction completion
process is placed on hold pending the outcome of the appeal.
Behavior or actions
listed under standards or policies, may be deemed inappropriate or
destructive by staff members, and could bring about disciplinary action.
Also, if a resident is
in a room/apartment when a violation occurs, he or she will face
disciplinary action. If one person is in violation all persons present are
It is recommended that
you leave the area as soon as you suspect a violation.